The innovation in software technology has transformed how processes operate in a business, making it more streamlined, swift, and agile. This has also impacted how HR processes function by bringing automation to the most redundant tasks. The recruitment department is inundated with endless paperwork and administrative tasks. Filing outdated spreadsheets, and managing piles of paperwork to onboard an employee is a thing of the past.
In the absence of a centralized system, HR professionals use almost 6-7 systems on average to complete their tasks. The lack of integration brings an extra challenge to their work. Recruitment management software is the go-to solution for businesses looking to automate their recruitment functionality. It streamlines, improves and digitally transforms the entire recruitment process.
How does it benefit you as a recruiter?
As a recruiter, your typical day is spent sending emails, scheduling interviews and scouting candidates from various job portals. Entering all the endless information in a spreadsheet manually wastes time and hampers productivity. The recruitment module of an HRMS automates these mundane tasks leaving you time to focus on improving the recruitment system and strengthening the process in general.
Leveraging recruitment software boosts operational efficiency, improves employee retention, results in a strong recruitment process, and happier and more productive employees. Digital tools speed up the hiring process and store records of applicants and scheduled interviews. It provides at-a-glance data to HR professionals, making their tasks much easier.
Manual processes are often error-ridden and have gaps that hamper the entire experience. Not just HR professionals, but candidates also have the face the rigours of the process. Understanding the gaps in your system enables you to eliminate bottlenecks while identifying the best ways to maximize productivity.
So how does it affect your business? Let’s assess.
- Improving the time to hire
The recruitment and onboarding of an employee is a long process that involves various stages like assessment tests, multiple interview rounds, negotiation, exchange of documents, etc. This is a time-taking process, that often spans months in a few organizations. Such a long process deters genuine candidates and puts them off. Identifying stages that take time and reducing the gaps will keep the candidates interested and fill in the positions faster. Manual tasks also take up a long time, further delaying the onboarding time.
- Makes the process efficient
Analyzing data without any automated source can produce faulty results that lead to disastrous decisions. However, recruiting modules or software collect metrics that are crucial in understanding the process and its bottlenecks. The data identifies gaps that make the process lengthy and faulty. For example, you may witness that there is a sharp drop in candidates during the interview process. This may be due to a lengthy or delayed interview, irrelevant questions, or a general non-amicable system. Knowing this allows the organization to rectify the process and improve the bottlenecks.
- Task automation
Recruitment and candidate onboarding doesn’t take place overnight. It involves various stakeholders like line managers, HRs, senior management, etc to finally onboard an employee for a role. Recruiters are generally strapped for time managing the end-to-end recruitment process. In a small organization, many recruiters agree that they have a severe shortage of manpower. The associated tasks of recruitment along with manual processes, make the system slow, unproductive, and inefficient – problems that can be solved with recruitment software.
- Streamlining data
Recruitment involves a lot of data and the exchange of documents that can get messy when handled manually. Recruitment software provides a centralized system to store, analyze, and access critical data with a few easy clicks. As you receive applications from different candidates for a role, it becomes a hassle to store this much data every time. The paperwork just becomes enormous. Recruitment software has a central repository with such information that can be accessed by stakeholders at any time.
The right recruitment tools that leverage modern technology make HR professionals recruit faster and better.
What can Paylite HRMS do for your recruitment process?
Paylite HRMS allows you to effortlessly manage the recruitment processes from end to end, streamlining your day-to-day administration. Users can quickly set up vacancies and process candidate resumes through the recruitment module, helping you to standardize each stage of the recruitment process. Tasks such as candidate shortlisting, interview invites, reference tracking, storing interview feedback, and contract generation are quick and easy with the Paylite Recruitment functionality. The ‘hired’ candidate data is then passed across to the Paylite database as an employee, ready for use.
Features of Paylite HRMS Recruitment Module
- Vacancy management
- Vacancy Approval Workflow
- Applicant Tracking
- Shortlisting and interview scheduling
- Setup of Interview parameters and rating of candidates
- Setting up of Interview calendar for interviewers
- Tracking medical records
- Referee checking
- Addition of selected candidates to the HR system
- Reduced cost per hire
To adopt a modern and intelligent recruitment module and streamline operations, book a demo of Paylite HRMS today: https://www.paylitehr.com/request-demo.html